Qualification Check™ Terms & Conditions of Use
BY CLICKING THE “I Agree” BUTTON BELOW AND REGISTERING AS A USER (“USER“) OF THE SERVICE YOU AGREE TO BE BOUND BY THE TERMS AND CONDITIONS OF THIS AGREEMENT. IF YOU DO NOT WISH TO PROCEED, THEN CLICK ON THE “I DISAGREE” BUTTON BELOW. PLEASE PRINT AND KEEP A PAPER COPY OF THESE TERMS AND CONDITIONS FOR YOUR RECORDS.
2.Use of the Service
3.Description of the Service
4.Misuse of the Service
6.Your Purchase of Services
‘Permission to Release Information
9.Intellectual Property Rights
12.Change to the Agreement and Policies
Qualification Check Ltd, Temple Chambers, 3-7 Temple Avenue, London EC4Y 0DA, company number 06097472 (“Qualification Check”, “we”, “us” or “our”), offers a one-stop solution for employers, recruitment professionals and background screeners to check applicants’ qualifications at universities, colleges and professional bodies worldwide.
We care about privacy and data protection. We are committed to carefully assess your interest, fundamental rights and reasonable expectations with regards to our processing of your data. We also aim at transparency, we want you to know what data we collect about you and how it is used and shared. Please be aware that, whilst we make our best efforts to keep your personal information safe, no website can be completely secure.
To learn more about your rights to privacy and data protection, we recommend you visiting the Information Commissioner’ Office (“ICO”) website at https://ico.org.uk/
Verification Check means a verification of an individual’s qualifications or other certifications, including but not limited to records of previous and present students’ degree and/or professional qualification results, past attendance, enrolment status, biographical data and any other data necessary for the provision of the Services.
Data Controller means the individual or organisation that, alone or jointly with others, exercises overall control over how Personal Data are processed and the purposes of such treatment.
Data Processor means any person (other than an employee of the data controller) who processes the data on behalf and under the instruction of the Data Controller.
Communication Methods mean email, telephone, notices posted on our Site, or any other communication methods.
Personal Data means any information relating to a living individual who can be directly or indirectly identified in particular by reference to an identifier. Personal Data may include identification numbers, location data and online identifiers.
Processing means obtaining, recording or holding data or carrying out any operation in relation to Personal Data.
Sensitive Personal Data means data revealing racial or ethnic origin, political opinions, religious or philosophical beliefs, or trade union membership, and the processing of genetic data, biometric data for the purpose of uniquely identifying a natural person, data concerning health or data concerning a natural person’s sex life or sexual orientation.
Services mean qualification verification services provided by Qualification Check.
Third-Party Websites mean websites owned and operated by third parties.
Site means Qualification Check website or app as available from time to time.
The following terms in this paragraph apply only to users of the Site who are not otherwise using our Services.
For the purpose of the processing of your Personal Data in connection with your use of our Site, Qualification Check is a Data Controller. We are based and mainly operates within the United Kingdom; however, this may change due to future expansion of our business. If you have any query regarding our use of your data please contact us at [email protected]
3.3LEGAL BASIS FOR PROCESSING
We process your Personal Data on the basis that you have consented to and we have a legitimate interest in such processing. Our legitimate interest includes our commercial interest in offering our Services to the public.
3.4HOW WE USE YOUR PERSONAL DATA
We use your Personal Data to give you access to our Site and in particular to:
3.5INFORMATION WE COLLECT ABOUT YOU
We receive data from your devices and networks, including location data. When you visit or leave our Site, we receive the URL of both the site you came from and the one you go to next. We also get information about your IP address, proxy server, operating system, web browser and add-ons, device identifier and features, and/or ISP or your mobile carrier. If you use our Site from a mobile device, that device will send us data about your location. Most devices allow you to prevent location data from being sent to us and we respect your settings.
3.6RECIPIENTS OF YOUR DATA
3.8CROSS-BORDER DATA TRANSFERS
We may transfer Personal Data outside the European Economic Area (“EEA”) either:
There is a risk that such transfers of Personal Data may not be subject to the same legal framework in relation to data protection as exists inside the EEA, but we aim to replicate our standards across our operations both inside and outside the EEA and we require our third-party contractors to adhere to the same standards.
Other than the above transfers, we do not transfer, store or process your Personal Data at destinations outside the EEA without your explicit consent. Please contact us to learn more about our processes and policies to safeguard your Personal Data when shared outside the EEA.
Please contact us at [email protected]
The following terms in this paragraph apply only to users of our Services and individuals subject to a Verification Check.
For the purpose of a Verification Check or similar service, a Data Controller will be each Qualification Check’s customer requesting such Verification Check or similar service. Please be advice that depending on the circumstances of each individual case, there may be more than one Data Controller.
For the purpose of a Verification Check or similar service, we are a Data Processor. We process Personal Data only under the instructions of the Data Controller(s) for the time being (i.e. a Qualification Check’s customer requesting a Verification Check or similar service).
4.4LEGAL BASIS FOR PROCESSING
We process Personal Data of users of our Services on the basis that we have a legitimate interest in such processing that includes our commercial interest in providing our Services. Furthermore, we may process Personal Data of users of our Services and of individuals subject to a Verification Check on the basis that: (i) they have consented to such processing; (ii) it is necessary for the entry into, or performance of, a contract or in order to take steps at their request prior to the entry into a contract; (iii) it is necessary for compliance with a legal obligation.
4.5HOW WE USE YOUR PERSONAL DATA
4.6INFORMATION WE HOLD
4.7RECIPIENTS OF YOUR DATA
In the event that an individual subject to a Verification Check holds a qualification obtained outside the EEA or has entered into an agreement with a QC client that requires his/her qualification to be sent to a destination outside the EEA, we may transfer, store or process (the “Transfer”) such individual’s Personal Data outside the EEA on the basis that: (a) the individual has consented explicitly to the Transfer of his/her Personal Data outside the EEA; (b) the individual is aware of the possible risks of transferring his/her Personal Data to a Country outside of the EEA, where there may be an inadequate legislative and regulatory framework to protect privacy and Personal Data.
When asking for the consent to the Transfer of Personal Data relating to an individual subject to a Verification Check outside the EEA, we may use the following form: “I hereby authorise and request all parties to release information on my academic standing/records to Qualification Check Ltd for the purpose of verification in accordance with the Data Protection Act 2018 and UK GDPR. I understand that this information is to be retained, will remain confidential within Qualification Check Ltd, its agents, clients and/or any institution I attended, but shall only be used for application and recruitment purposes. I confirm that my name and associated personal data may be passed outside the European Economic Area (EEA) to complete a verification and there is a risk that an agent and/or institution outside of the EEA may not be subject to the same legal framework in relation to data protection as Qualification Check Ltd. I agree to provide any assistance or documentation required to complete and process any searches or applications.”
Please be advised that we may also rely on the following derogations as basis for the Transfer of Personal Data outside the EEA: (i) the transfer is necessary for the performance of a contract between the data subject and the controller or the implementation of pre-contractual measures taken at the data subject’s request; (ii) the transfer is necessary for the conclusion or performance of a contract concluded in the interest of the data subject between the controller and another natural or legal person; (iii) the transfer is made from a register which according to a EEA State law is intended to provide information to the public and which is open to consultation either by the public in general or by any person who can demonstrate a legitimate interest, but only to the extent that the conditions laid down by a EEA State law for consultation are fulfilled in the particular case.
We also have subsidiaries located outside of the EEA with access through our internal systems to Personal Data of individuals. All QC subsidiaries behave in accordance with the GDPR despite their location
The following terms in this paragraph apply both to users of our Services and to users of the Site.
5.3LINKING TO OTHER WEBSITES
For your information and convenience only, the Site contains hyperlinks to Third-Party Websites. Qualification Check has no control over and does not endorse any content or service displayed, contained or related to those Third-Party Websites. We make no warranties or representations, express or implied, about Third-Party Websites or any content, products, material or service contained, displayed or related to them. If you decide to access any Third-Party Websites and make use of the information contained on them or to enter into any contract for the supply of goods or services from such third party, you do so entirely at your own risk. We accept no liability for damage or loss, however caused in the connection with the use of or reliance on any information, material, products or services contained on or accessed through any such Third-Parties Websites.
We do not share your Personal Data with any third-party advertisers or ad networks for their advertising without your separate permission.
We implement a number of security safeguards designed to protect your data, such as HTTPS. We regularly monitor our systems for possible vulnerabilities and attacks. However, we cannot warrant the security of any information that you send us. There is no guarantee that data may not be accessed, disclosed, altered, or destroyed by breach of any of our physical, technical, or managerial safeguards.
Right of Access. We offer you access to the Personal Data we hold about you. Please be aware that the purpose of an access request is to give you the opportunity to confirm the accuracy of Personal Data we are holding about you, the lawfulness of our processing and to allow you to exercise your rights under Applicable Data Protection Laws if necessary.
We reserve the right to reject manifestly unfounded (e.g. made for other, non-data protection purposes) or excessive requests.
To have access to the Personal Data we store about you, please contact us at: [email protected]
In order to process your request we may ask you to send us a copy of two forms of identification (such as passport, driving licence, birth certificate, bank statement, utility bills).
You also have the right to lodge a complaint about our processing of your data and/or our handling of your complaints to ICO or the appropriate data protection authority if you reside outside the United Kingdom.
To learn more about your rights please visit ICO’s website at https://ico.org.uk/.
The following terms in this paragraph apply to both users of our Services and to users of the Site.
A cookie is a small file that is downloaded on to your computer or smartphone or similar devices (a “Device”) when you visit a website. It allows a website to recognise your Device and store several information about you, like your preferences or past actions.
6.4WHEN WE PLACE COOKIES?
Anytime you visit our Site you may receive cookies from us. In particular, we use the following types of cookies:
Strictly necessary cookies. These are cookies that are required for the operation of our Site. They include, for example, cookies that enable and support our security features.
Analytical/performance/research cookies. They allow us to analyse the number of visitors and how visitors move around our Site when they are using it. This helps us to improve our Service and the way our Site works (for example, by ensuring that users are finding what they are looking for easily).
Functionality cookies. These are used to recognise you when you visit our Site. This enables us to personalise our content for you, and remember your preferences (for example, your choice of language or region).
Targeting cookies. These cookies record your visit to our Site, the pages you have visited and the links you have followed. We will use this information to make our Site and Service more relevant to your interests. We may also share this information with third parties for this purpose.
Our cookie table lists some of the third party cookies on our sites. Please note that the names of cookies, pixels and other technologies may change over time.
You should be able to control cookies through the setting preferences of your web browser (most browser manufacturers provide online help pages relating to cookie management). You should be allowed to refuse the setting of all or some cookies. However, if you use your browser settings to block all cookies (including essential cookies) you may not be able to access all or parts of our Site.
Except for essential cookies, all cookies will expire after one year.
These terms govern access to and use of the website at www.qualificationcheck.com (the “Website“) which is owned and operated by Qualification Check Ltd whose address is Temple Chambers, 3-7 Temple Avenue, London EC4Y 0DA(company number 06097472 ) (“Qualification Check“, “we“, “us” or “our“). These terms are subject to change from time to time at our discretion. The date of the most recent changes will appear on this page.
If you are a user of the Qualification Check Online academic verification service (the “Service“), you must read and comply with the Qualification Check Online Conditions of Use. If you would like to register as a user of the Service, please refer to the Registration Section of the Website.
The Website and all material and information available through the Website are provided “as is” and on an “as and when available” basis and Qualification Check does not guarantee the accuracy, timeliness, completeness, performance or fitness for a particular purpose of the Website or any material and information available through the Website. No responsibility is accepted by Qualification Check for any errors, omissions, or any inaccurate material or information on the Website. Further, Qualification Check does not warrant that the Website will be uninterrupted or error free or that any defects will be corrected. Qualification Check will not be liable for any loss or any damage arising out of or in connection with access or use of the Website except that nothing herein excludes or limits any liability for losses which may not be lawfully excluded or limited by applicable law.
3.Computer Viruses, Worms and Trojan Horses
Qualification Check uses reasonable endeavours to keep the Website free from computer viruses, worms, and Trojan horses. Qualification Check does not warrant that the Website is free from computer viruses, worms, and Trojan horses and we accept no liability whatsoever for any damage that may result from the transmission of any computer viruses, worms, or Trojan horses via the Website.
4.Intellectual Property Rights
The intellectual property rights in the Website and copyright in all material stored, displayed and accessible on the Website is either owned by Qualification Check or duly licensed by third parties. All such rights are reserved.
The Website contains hyperlinks to websites owned and operated by third parties. Qualification Check does not accept any responsibility for the content of third party websites or web pages, nor do we accept responsibility for any losses or penalties incurred as a result of your use of any links or reliance on the content of any website to which the Website is linked.
Creating links to our Website is freely permitted so long as this is done in a manner that is not misleading and does not imply endorsement by or affiliation with Qualification Check. Please inform [email protected] when such links are created.
These terms are subject to English law and to the exclusive jurisdiction of the English courts.